Creating a Filter

You can create filters for incoming messages and define actions to be applied to the matching messages.

  1. Navigate to Settings > Mail > FILTERS.
  2. Click on CREATE FILTER.

    A dialog opens.

    Figure 1: Configuring the filter
  3. Enter the name of the new filter in the Filter name field.
  4. From the drop-down menu For incoming messages that, select to which incoming messages the actions will be applied. You have three options:
    1. match all of the following rules: The actions are only applied to messages which fulfill all conditions.
    2. match any of the following rules: The actions are applied to messages which fulfill at least one of the conditions.
    3. match all messages: The actions are applied to all incoming messages.
  5. To define a condition, click on Add a condition.

    New input elements for the definition of conditions are displayed.

  6. Select the scope of the condition from the left drop-down menu which is preset with the default value Subject. The following values are available:
    • Subject
    • From
    • To
    • CC
    • To or Cc
    • Size (Kb)
    • Header
    • Body
  7. Select the kind of match from the central drop-down menu, which is preset with the value contains. The following values are available:
    • is
    • is not
    • contains
    • does not contain
    • matches
    • does not match
    • matches regex
    • does not match regex
  8. Under Value, enter the value to be checked for matching.
  9. Optional: To define further conditions, repeat the previous steps.
  10. To define an action, click on Add an action.

    A drop-down menu for selecting actions is displayed.

  11. Select an action from the drop-down menu. The following actions are available:
    • Discard the message
    • Keep the message
    • Stop processing filter rules
    • Forward the message to
    • Send a reject message
    • File the message in
    • Flag the message with

    If further information is required for the selected action, additional input fields are displayed.

  12. If further input fields are displayed, fill them in. The following input fields are available:
    • Email Address: For the Forward the message to action, enter the email address you want to forward the message to.
    • message: For the Send a reject message action, enter the message to be sent to the sender of the rejected message.
    • Mailbox: For the File the message in action, select the folder to which you want to move the message from the drop-down menu.
    • Flag: For the Flag the message with action, select the label or status you want to assign to the message from the drop-down menu. In addition to the labels defined under LABELS (see Labels), the following options are available:
      • Seen
      • Deleted
      • Answered
      • Junk
      • Flagged
      • Not Junk
  13. To define further actions, repeat the previous steps.
  14. Click on OK.

    The dialog is closed and the new filter is listed under FILTERS.

  15. Save your changes with .

You have created a filter.